What does landscaping software do?
It puts the business in one place instead of spread across your phone, a notebook and a spreadsheet. In EveryGrove, leads and customer conversations sit in one inbox, each tied to its lead. You build the proposal from the lead, follow-ups go out on their own, crews get work orders and you send the invoice from the same record.
What does a small landscaping company need from software?
Mostly, it needs to stop losing work in the gaps. That means someone answers the phone when you're on a mower, the estimate goes out fast, the customer gets a nudge if they go quiet and the invoice goes out when the work is done. EveryGrove is built around those steps, so you run the business during the day instead of doing paperwork at night.
Who answers the phone when I'm on a job?
Willow, the AI receptionist built into EveryGrove, picks up in your company's name. It knows your service area and company details, and it books the estimate. Willow answers 99.7% of calls, and the lead is waiting in your inbox when you're back at the truck.
How do landscaping proposals work in EveryGrove?
Go from lead to proposal in a couple of clicks. Set up proposal templates once, for things like spring cleanups or mulch jobs. Each line item can carry up to 10 photos and its own map pin. Send the proposal to up to 5 people, like a homeowner and an HOA manager.
For what to put in one, read What to Put in a Landscaping Proposal So It Gets Signed.
How do follow-ups and getting paid work?
Automated email and SMS follow-ups keep each bid moving. You can see when the customer has opened the proposal, and status tabs show where every bid stands. When the work is done, send the invoice from the same record. Customers can pay by text, and EveryGrove connects to QuickBooks and Stripe.
How do my crews get their work?
Crews get work orders, in English or Spanish, and you can see when they've viewed them. Jobs that aren't scheduled yet sit in a pool beside the calendar and the map, so you can see what's still waiting.
Does EveryGrove work for tree care too?
Yes. If your landscaping company also takes tree work, EveryGrove handles both on one platform (see tree care software). EveryGrove was founded in 2025 in Naples, Florida, and built with working tree and landscape operators.
Frequently asked questions
What is landscaping software?
Landscaping software is the program a landscaping company uses to run the business in one place. It covers calls and leads, estimates and proposals, follow-ups, crew work orders and invoices. EveryGrove is landscaping software built for landscape and lawn maintenance companies, from one truck to a few crews, with an AI receptionist built in.
What's the best landscaping software for a small company?
The best fit is the one that covers your whole day without extra pieces. For a small crew, that usually means call answering, quick proposals, automatic follow-ups, work orders and invoicing in one system. EveryGrove covers those steps, with Willow answering calls and booking the estimate. Book a demo and compare it on a real job.
Does EveryGrove answer calls for landscaping companies?
Yes. Willow, the AI receptionist built into EveryGrove, answers calls in your company's name, knows your service area and company details, and books the estimate. Willow answers 99.7% of calls. The lead lands in your EveryGrove inbox, so the proposal, follow-ups, work order and invoice all come from that same record.
How do landscaping proposals work in EveryGrove?
You build a proposal from the lead in a couple of clicks, starting from templates you set up once. Each line item can carry up to 10 photos and a map pin, and you can send it to up to 5 people. You can see when the customer has opened it.
Can customers pay a landscaping invoice by text?
Yes. EveryGrove lets customers pay invoices by text, and it connects to Stripe and QuickBooks. Invoices go out from the same record as the proposal and work order, using invoice templates you set up once.
Does EveryGrove work for lawn maintenance companies?
Yes. Landscape and lawn maintenance companies get the same EveryGrove platform that tree care companies use. Willow answers calls and books estimates, proposals go out with photos and map pins, follow-ups run by email and text, and crews get work orders in English or Spanish. It works for one-truck owners up to companies with a few crews.
Want to see it on one of your own jobs? Book a 15-minute demo over Zoom or phone.